illuminate Oncology Town Hall 3.0 | 13 Feb

General Rules

Word Limit: Maximum 500 words (title & affiliations excluded)
Font: Calibri, size 11 or larger
Title: Sentence case, no quotation marks
Spacing: Leave one blank line between title and author details
Authors: Full names only (no degrees/titles). Underline the presenting author
Affiliations: Institution, city, state, country; use superscript numbers
Declaration Form: Mandatory from the presenting author
Tables/Graphs: An abstract may include one table OR one graph
Presentation Obligation: Submission implies obligation to present at the meeting
Format Changes: Committee may change presentation format

Important: Non-compliant submissions will not be reviewed.

Mandatory Structure

Aim

One-line objective of the study

Methods

Design, sample, key methods (concise)

Results

Main findings (use numbers where possible)

Conclusions

Interpretation and clinical/translational relevance

Conflict of Interest / Funding

Examples:

Example 1: No Conflict

"No conflict of interest to disclose."

Example 2: Funded (No Role in Analysis)

"This research was supported by [Company]. The company had no role in analysing the data or preparing the abstract."

Example 3: Funded (With Role)

"This research was supported by [Company]. The company [describe role in data analysis or abstract preparation]."

Submission Checklist

Title in sentence case

Authors list with presenting author underlined

Affiliations with superscripts

Aim / Methods / Results / Conclusions sections

COI/funding statement included

Declaration Form attached

File format: PDF recommended

Maximum 500 words (excluding title & affiliations)

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Poster Type & Orientation

Poster Types

Printed paper poster
E-poster (digital)

Orientation

Portrait is most common

Recommended Sizes

Printed Poster

Common Size:

90 cm × 120 cm

or 91 cm × 122 cm (36" × 48")

E-Poster (Portrait)

Recommended:

1080 × 1920 px

16:9 aspect ratio

PDF or JPEG | ≤10–25 MB

Fonts & Readability

Element	Font Size	Recommendation
Title	≥ 72 pt	Large, bold, eye-catching
Sub-headings	40–48 pt	Clear section markers
Body text	≥ 24–28 pt	Readable from 2 meters
Captions	≥ 18 pt	Minimum for legibility

Suggested 6-Section Layout

1. Title, Authors, Affiliations

Concise; presenter underlined; add institutional logos

2. Background / Introduction

Short rationale (bullet points preferred)

3. Objectives / Aims

1–2 clear sentences

4. Materials & Methods

Study design, participants, interventions, statistics

5. Results

Graphs, tables, images; prioritize visuals over text

6. Discussion / Conclusions

3–4 concise bullet points

Design & Visual Tips

Do's

Use visual hierarchy (title at eye level)
Centralize data visuals
Use 2–3 complementary colors
Ensure high contrast for readability
Label all axes clearly
Include n values in graphs
Use high-resolution images (>300 dpi)
Add scale bars for histology/radiology
Include QR code for full paper

Don'ts

Avoid 3D charts (hard to read)
Don't overcrowd with text
Avoid low contrast color combinations
Don't use images without anonymization
Avoid too many fonts (max 2-3)
Don't forget to proofread

During the Poster Session

Preparation

Be present 10–15 minutes before your slot
Prepare a 2–3 minute poster pitch
Keep A4 handouts or QR code ready

Expectations

Expect questions on methods
Be ready to discuss limitations
Explain clinical implications

Best Practices

Include one-line takeaway at the top or bottom
Use visual storytelling approach
Keep sentences short and impactful
Proofread multiple times
Include COI and IRB approval line
Test readability from 2 meters distance

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